GENERAL INFO FOR PRESENTERS
THE ESSENTIAL QUESTION
This may already describe your presentation, but it’s worth reiterating that presentations should focus on historic achievements and practical solutions for sustainability.
Looking for presentation ideas? Here’s content to consider: a brief overview, practical ideas, an outline of programs, goals, case studies, best practices, results, interesting facts, an interesting story, photos, graphics, current trends, strategies, local resources, etc.
In addition to presenting, the LEAD presenter will
1) provide a brief introduction (workshop title, speaker names and titles ONLY),
2) ensure each person’s presentation starts and stops on time
3) invite Q&A before the end of the hour, after you all have presented, if here is time.
The lead presenter is the first person listed in the program. If the leader would like me to give this role to another person, let me know.
Our conference audiences include professionals and learners from government, grassroots, business, and education. People at all levels – from mayors to students – attend our conferences. Our 2017 conference had people from 5 states, 25 colleges, 25 nonprofits, 40 businesses, 50 Massachusetts communities and more.
EQUIPMENT & LOGISTICS
Most presenters use PowerPoint presentations. They are not required but are recommended because they offer a multi-sensory approach to teaching and learning.
- All rooms will have a projector.
- One presenter in your session should bring a laptop.
- Other presenters bring your presentation on a travel drive, NOT in pdf format.
- Use PowerPoint (pptx) only; no Keynote (Apple/Mac version) as we cannot assure compatibility.
- Arrive early to find your room and set up.
- Email your presentation to your session leader beforehand or upload it before your session begins.
- There will be projector instructions in each room.
- We will have someone to assist if needed.
- If you have any problem at all go to the registration table and ask for help.
- NO last minute changes to your PPT or session format before you present.
If your room has a podium and microphone, remember to speak into the microphone so everyone can hear you.
Each room has a time card (5 MIN, 1 MIN, 0 MIN). Ask someone to use it to remind you of time if needed.
VIDEOS & INTERNET
Live links and video links should work. Please plan to present without them if they do not. Contact me in advance, if you need assistance so we can plan ahead. It’s important that presenters focus on the presentation and the audience, and not on technical video issues.
MEDIA & RELEASE
By agreeing to participate in this conference you agree to photos & videos for news and promotions.
In keeping with our environmental mission and reduced materials goal, do not bring printed handouts. Please email me your PowerPoint presentation after the conference. I will post it on SlideShare and put a link to it on our website, www.MaSustainableCommunities.com. Participants often ask about PPTs after the conference and they are appreciated.
Exchanging business cards while networking is fine.
The purpose of your session is to educate. Soliciting is not allowed. If you would like to promote yourself or your work please ask before the conference about exhibiting.
Bring your own reusable water bottle or coffee mug to reduce waste.
Hotel1620, 150 Water Street, Plymouth, MA
Plan to spend the whole day. You’ll be glad you did! We have excellent sessions and exhibits.
REGISTRATION & ADMISSION
Pick up your name tag at registration when you arrive.
If your name is listed on the conference program as a presenter you will have FREE conference admission 8am-4:00pm. This includes the sessions, exhibits, and lunch.
Anyone who accompanies you (the presenter) must register in advance here. No guests or drop-ins. No exceptions. We get lots of requests. Early registration is recommended. Previous conferences were sold out in advance. Any questions let me know.
Would you like a telephone conference with co-presenters in your session? Would you like me to review your presentation? Contact me at email@example.com.
Would like your session title and description revised? Please email suggestions before March 23.
Updates are posted at www.MaSustainableCommunities.com for quick reference.
Thank you very much for presenting at the 2018 Massachusetts Sustainable Communities and Campuses Conference.
Let me know anytime if you have any questions about anything.