Exhibitor Info

GENERAL INFO FOR EXHIBITORS

Thank you for planning to exhibit at the 9th Massachusetts Sustainable Communities & Campuses Conference.  

EXHIBITOR SCHEDULE
Friday, March 29, 2019
7:00-8:00am Set up
8am-4:00pm Exhibits open
3:30-4:00pm Breakdown

EXHIBIT PURPOSE
Showcase your organization, business, or college services, products, programs, case studies, etc.  Make it easy for people to see and understand.  Be ready to talk with people and network!

MATERIALS

  • Reusable banners, displays, posters, and business cards are very welcome.
  • Business cards listing your contact information and website are the best thing to give away.
  • All printed materials, if any, must be minimal, printed double-sided on recycled paper and not enclosed in folders.
  • Materials cannot be distributed freely, but handed out upon request only.
  • Handouts, if any, must be made from sustainable materials and must be pre-approved to honor our environmental mission.
  • Our exhibitors are expected to comply with our environmental commitment and minimize collateral materials.
  • We have parking, drop off and exhibit area limitations this year. A recommended display includes: table top info, table cloth/banner, table top poster, and vertical banner.  Scaffolding is not feasible this year.

ADMISSION/BENEFITS
You can pick up your name badge at the registration table on the day of the conference.

Paid exhibit staff persons, who received this exhibit link by email from the conference director, have access to the whole conference: exhibits, speaker sessions, lunch, and all other conference offerings.

Anyone accompanying the exhibit staff person must register and pay here.  NO exceptions! Let me know if additional staff will come so an exhibitor name tag can be prepared in advance.

AVAILABLE
Exhibit space
6′ x 1.5′ table
Table
Chair

EXHIBIT MANAGEMENT
It will be busiest during registration and lunch.  During sessions, if it is quiet, feel free to attend sessions, but do not leave valuables unattended.  While you may ask a neighboring exhibitor to keep an eye on things, you will still be responsible for managing your exhibit area.

PLEASE BRING
Your own reusable water bottle or mug!

MEDIA / RELEASE
By agreeing to participate in this conference you agree to photos & videos for news and promotions.

FOOD/BEVERAGE
Breakfast coffee/tea/snack
Lunch:  sandwich wrap, veggies, fruit, chips, cookie
As local/organic/healthy as possible

LOCATION
First Parish, 3 Church Street, Cambridge, MA
See info and maps here for T and parking.

PARKING
Parking options are listed here and here.
There is a street in front of the church but there is no drop off area.

THANK YOU
Thank you again for exhibiting at the 9th Massachusetts Sustainable Communities & Campuses Conference!

CONTACT
Please contact me if you have any questions at any time.
Jen Boudrie, Conference Director
JenBoudrie@gmail.com or 508-481-0569